Finding and Replacing text

Consider a situation in which you have typed i.e. in place of that is . Now you want of replace some of the occurrences of the word i.e. with the words that is To perform this operation, you need to find the word. and then replace it.

You can find a particular word in the presentation and also replace any word with another word. The steps to find a particular word are, Select the Find option from the Edit menu.

The Find dialog box is displayed (refer Figure2.12)

Thevarious options in the Find dialog box are 

Find what : This text box is used to specify the word that you want to search. Match case this check box is used to search for the word having the same case as the word specified in the Find what text box. Find whole words only This check box is used to search the exact word and not the occurrences of the  word in other words.  

Fid Next This button is used to search for the next occurrence of the word. Replace This button is used to specify the word that needs to replace the word specified in the Find what text box. Specify the word that you want to find in the Find what text box. Make the necessary selections as per your requirements. Click on the Find Next button to search for the next occurrence of the word, Click on the Close button The steps to replace one word with another word are, Click on the Replace button in the Find dialog box ( refer Figure2.12)

Alternatively, you can select he Replace option from the Edit menu.

The Replace dialog box is displayed (refer Figure 3.13)

Enter The text that you want to replace in the fine what text box. Enter the replacement text in the Replace with text box. Click on the Find Next button. if you want the specific occurrence of the word to be found and then click on the replace button to replace that word If you want to replace all the occurrences of the word, click on the replace all button.

Changing Text Alignment

More often you would need to align the text in a proper direction so as to increase the readability of the text. The ways in which text can be aligned are. Left- to align the text to the left side of the slide. Right-to align the text to the right side of the slide. Conte-to align the text to the center of the slide.  Justify -to justify the text between the left and right margin of the slide so that margins from both the sides in the slide are equal. The steps to change the alignment of the text are .Select the text for which you want to change the alignment. Select the alignment. option from the Format menu Select the required from the Alignment menu.

Alternatively you can click on the Align Left ,Center or Align Right buttons on the Formatting toolbar (refer Figures 2.14)

 

Using The Outline View

Changing the layout using the slide master The steps to change the layout of slides using the slide master are:

1.    Select the Master option form the View menu

2.    Select the slide Master option from the master menu

The slide Master is displayed along with the Master toolbar as shown in Figure 2.7.

3.    place the mouse pointer tin the click to edit Master tile style area The heading disappears and the cursor is placed at that point.

4.    Insert the required title Similarly, you can add footers in the Footer Area

5.    Click on the Close button on the Master toolbar

When you close the Slide Master, the changes are applied to  all the slides in the presentation. If you insert more slides in the presentation, these slides will have the same format as the Slide Master. 
 

PowerPoint 2000automatically checks the spelling of each word in the text as and when it is typed. The words are checked against the dictionary provided by Microsoft Office . This dictionary contains the commonly used words . If a word to the dictionary that power point uses to check the words . You can also stop the red wavy kine from appearing even if the word is slept incorrectly. To do so ;

1. Select the Options option from the Tools menu

The options dialog box is displayed .

2.Select the Spelling and style tad from the dialog box (refer figure )3.Uncheckable the check spelling as you type check box .The steps to check the spelling errors in the presentation are :

1.Select the spieling option from the Tools menu Alternatively , you can click on the spelling button on the standard toolbar (reefer Figure )Figure 2.9 Spelling Button

If there is a mus - slept word ,a spelling dialog box is displayed (refer Figure 2.10).The mus slept word is also highlighted in the text area of the slide .The various options in the spelling dialog box are :Not in Dictionary : This text  box displays the word that is not in the dictionary provided by Microsoft Office or is a mus -slept word .

Change to : This text box displays the word that could be a possible replacement for the mus -slept word .Suggestions : This list box displays various other possible words that can replace the mus -slept word .Add words to :This drop down list displays the name of the dictionary in which you can add words .you click on the Add button ,the word that is highlighted is added to the dictionary .If the word is used next time , power point treats it as a correct word .ignore :This button is used to ignore all the occurrences of the word .

Change: This button changes the  mus-slept word withe the word that is currently in the change to text box.

Change all : This button changes all the occurrences of the mus -slept word with the word that is currents in the change to text box .

Add: This button is used to add the mus -slept word to the dictionary .

Suggest :This button is used to suggest the possible replacement for the word by highlighting it in the Suggestions .

Auto correct : This button is used to add the mus spent word and its replacement word to its Auto correct list . V ext time the word is mus-slept, it is automatically corrected .

Close :This button is used to x lose the Spelling dialog box.

Make the necessary selections in the spelling dialog box

Once all the changes are made ,the Microsoft power point message box is  displayed indicating that the spell check is complete