Normal View

This view consists of thee panes (refer Figure 1.15)

Slide pane- to enter and edit text and objects in slides. outline pane –to re-arrange the slides. Notes pane-to insert the information for the speaker or the audience.

This view is also known as the tri-pane view since there are three panes in the view.

Slide Sorter View

This view shows all the slides in a miniature form, in this view, it is easy to add slides, move slides and delete slides, Moreover, timings can be set for the presentation using this view.

Slide show view

This view is used to view the presentation on the screen.

Saving changes to a presentation

Once a presentation is created, it needs to be saved to access it later for further use,

The steps to save a presentation are :

1.    Select the save option from the file menu. The sve As dialog box is displayed as show in Figure 1.16  

2.    Select the folder from the save in drop down list in which you want to save the presentation.

3.    Specify the folder form the save in drop down list in which you want to save the presentation

4.    Click on the save button

The presentation is saved.

Saving the presentation as a New presentation

Sometimes you need to save the changes mad in a presentation as a new presentation. The steps to save  the presentation as a new presentation are :

1.    Select the Save as option form the File menu

The Save As dialog box is displayed as shown in Figure 1.16.

2.    Select the folder form the Save in drop down list in which you want to save the presentation

3.    Specify the file name of the presentation in the File name text box

4.    Click on the Save button . The presentation is save

Closing a Presentation

1.    Select the Close option from the File menu

If the current changes to the file wore not save, the Microsoft  PowerPoint dialog box is displayed with Yes, No and cancel buttons (refer Figure 1.17)

2.    Click Yes, if you want to save the file, Click No, if you do not want to save the file of Cancel to return to your file without saving it.

Summary

Microsoft PowerPoint is a component of Microsoft office that is used to create professional quality on-screen presentation,  photo print, overhead transparency, or 35mm slides.

Office assistant is a help feature that enables you to type your question about PowerPoint in plain English and display a list of topics related to it.

Template is file that contains formatting styles, text, pictures, etc. presentations can be based on these templates, For example, a business presentation can be based on a business template A presentation based on a template inherits  the properties of text, bullets, pictures, orientation, background, color scheme, etc from the template.

The different types of views in PowerPoint are:

Outline View, Normal View or Tri-pane view, Slide sorter View, Slide Show view.

Editing Text

Table 1.1 lists various keyboard combinations to edit text in a slide.

Key combinations	Functions
Pressing Arrow keys.	Moves the cursor right, Left, op, or down within the text
pressing Backspace or Delete.	Erases characters before to offer the insertion point
Click and dragging the mouse.	Selects a string of characters
Double-click on a word.	Selects the compete word
Triple-click on a line or paragraph.	selects the entire line or paragraph
pressing Ctrl + A.	Selects the entire text
pressing Ctrl +  Click.	Selects the entire sentence
Pressing Ctrl + x.	Cuts the selected text and places it in the Clipboard
Pressing Ctrl + C	Copies selected text to the Clipboard
Pressing Ctrl +  V.	pastes text from the Clipboard

Table 1.1 Methods of Editing Text

Adding Headers and footers

A header is a text element shown at the top of a slide, it is different form a title, which is a descriptive text specific to the contents of a slide. A footer is a text element shown at the bottom Merging  of the slide. You can add headers and footers to your slides, presentation  notes and audience handouts.

The steps to add a header or a footer are.

1.    Select the Header and footer option from the View menu

The Header and footer dialog box is displayed as shown in Figure 1.13

2.    Select the slide tab to add a data and time, slide number and footer text to slide

Or, select the Notes and Handouts tab to add data, time, header, page number and footer to  notes and handouts.

3. Click on the Don’t show on title slide option to suppress

the title in the Title slide op the presentation

4. Click on the Apply button to apply the settings to every slide in the current presentation.

Inserting a slide

The steps to insert a slide in an existing presentation are :

1.    Open the presentation

2.    Select the New slide option from the Insert menu. This invokes the New slide dialog

3.    Select an appropriate Auto layout From the New Slide dialog box.

4.    Click ok

A new slide is inserted into the presentation after the selected slide.  

Deleting a Slide

The steps to delete a slide from an existing presentation are :

1.    Select the slide to be deleted

2.    Select the Delete slide option from the Edit menu .

The selected slide is deleted from the presentation.

     Views in Power point

PowerPoint provides different types of views to work easily while a presentation is being created. The views are (refer Figure 1.14)

Slide View, Outline View, Normal View, or Tri-pane view, Slide sorter View, Slide Show view,

Slide view

in slide view you can insert text, movie clips, sounds, objects like Cli Art, Autos Shapes and WordArt, You can also edit the text, and the objects you have inserted in the slide.

Outline View

In this view, you can re-arrange your slides and bullets that you have inserted in your slides.