MS PowerPoint 2012: 3 Apr 2012

Changing the layout using the slide master The steps to change the layout of slides using the slide master are:

1. Select the Master option form the View menu

2. Select the slide Master option from the master menu

The slide Master is displayed along with the Master toolbar as shown in Figure 2.7.

3. place the mouse pointer tin the click to edit Master tile style area The heading disappears and the cursor is placed at that point.

4. Insert the required title Similarly, you can add footers in the Footer Area

5. Click on the Close button on the Master toolbar

When you close the Slide Master, the changes are applied to all the slides in the presentation. If you insert more slides in the presentation, these slides will have the same format as the Slide Master.

PowerPoint 2000automatically checks the spelling of each word in the text as and when it is typed. The words are checked against the dictionary provided by Microsoft Office . This dictionary contains the commonly used words . If a word to the dictionary that power point uses to check the words . You can also stop the red wavy kine from appearing even if the word is slept incorrectly. To do so ;

1. Select the Options option from the Tools menu

The options dialog box is displayed .

2.Select the Spelling and style tad from the dialog box (refer figure )3.Uncheckable the check spelling as you type check box .The steps to check the spelling errors in the presentation are :

1.Select the spieling option from the Tools menu Alternatively , you can click on the spelling button on the standard toolbar (reefer Figure )Figure 2.9 Spelling Button

If there is a mus - slept word ,a spelling dialog box is displayed (refer Figure 2.10).The mus slept word is also highlighted in the text area of the slide .The various options in the spelling dialog box are :Not in Dictionary : This text box displays the word that is not in the dictionary provided by Microsoft Office or is a mus -slept word .

Change to : This text box displays the word that could be a possible replacement for the mus -slept word .Suggestions : This list box displays various other possible words that can replace the mus -slept word .Add words to :This drop down list displays the name of the dictionary in which you can add words .you click on the Add button ,the word that is highlighted is added to the dictionary .If the word is used next time , power point treats it as a correct word .ignore :This button is used to ignore all the occurrences of the word .

Change: This button changes the mus-slept word withe the word that is currently in the change to text box.

Change all : This button changes all the occurrences of the mus -slept word with the word that is currents in the change to text box .

Add: This button is used to add the mus -slept word to the dictionary .

Suggest :This button is used to suggest the possible replacement for the word by highlighting it in the Suggestions .

Auto correct : This button is used to add the mus spent word and its replacement word to its Auto correct list . V ext time the word is mus-slept, it is automatically corrected .

Close :This button is used to x lose the Spelling dialog box.

Make the necessary selections in the spelling dialog box

Once all the changes are made ,the Microsoft power point message box is displayed indicating that the spell check is complete

Using The Outline View

Outline View

The outline View displays the text of multiple slides in the outline form as shown is Figure 2.2 .

The outline View presents the contents is list, This helps you to see the flow of ideas and how the presentation is building up. You do not have to aviator through each slide individually.

A slide icon is displayed to the left of each slide’s title. If the slide contains a picture or other objects, the slide icon also contains a graphical representation. In this view, you can edit the displayed text, delete slides and even cut, copy and paste the slides and the slide text from one location to another.

To display the Outline View, click on the Outline View button.

Promoting text in the outline view

In case you want to increase the indent level of the billeted text, you will need to use the promote button on the Outlining toolbar.

Increasing the indent level of the billeted text is referred to as promoting text. The steps to promote text in the outline pane are:

1. place the mouse pointer on the billeted text in the outline pane

2. Click on the promote button on the Formatting toolbar as shown in Figure 2.3.

Demotingtext in the outline view

In case you want to decrease the indent level of the billeted text, you will need to use the Demotes button on the Outlining toolbar.

Decreasing the indent level of the bullet ed text is referred to as demoting text .

The steps to demote text in the outline pane are :

1. Place the mouse pointer on the bullet ed text in the outline pane

2. Click on the Demote button on the Formatting toolbar as in figure 2.1

Changing layout for one or more slides

If you want to change the appearance of the slide, like changing the placeholder for the bullet ed text, or if you want to change the slide to include a picture, you need to change the layout of the slide. The steps to change layout for one or more slides are :

1. Display the slide for which you want to change the layout

2. Select the Layout option from the Format menu

Alternatively, you can select the slide Layout option from the common Tasks button in the Formatting toolbar.

The slide Layout dialog box is displayed (refer Figure 2.5.)

3. Select the layout that you want to apply and click on the apply button The layout of the displayed slide gets changed ( refer Figure 2.6)

Using slide master

A slide master is a special slide, which is used to define the formatting for all the slides in a presentation you want a picture or some text to appear on every slide, you can add it to the Slide master, The slide Master is used to :

* Modify title are.

* Add footers, date, time and slide numbers,

* Change fonts and styles,

*Apply designs.

*Add pictures.