DRWING OBJECTS

                                             Using the Drawing Toolbar

PowerPoint Provides the Drawing toolbar to help you draw various graphic objects, such as Lines, Arrows,  Rectangles, Ellipses, Text Boxes and –d objects (refer Figure 3.1). You can also file various colors in these objects, rotate objects and apply shadow effects to the objects.

PowerPoint also allows you to draw various Auto Shapes. The Auto Shapes feature makes it easy for you to draw shapes in your PowerPoint slides and other applications. The Auto Shapes tool displays a pop-up menu when you click on it, This menu contains options like Lines, Basic Shapes, Block Arrows, Flowcharts and Cal louts.

Drawing a Line

Drawing lines in similar to drawing shapes, the difference being that lines are not enclosed objects. These have a beginning point and an end point.

The steps to draw a line are:

1.     Open the slide on which you want to draw a line

2. Select the Line button from the Drawing toolbar

The mouse pointer changes to a crosshair.

3.     Move the mouse pointer to the point where the line should start on the slide

4. Click and drag the mouse to the point where the line should end
5. Release the mouse button 

Arrows and other objects can also be drawn in a spoiler manner.

Selecting anObject

IF you want to make changes to an object, such as adding colors and changing size, you need to select the object, An object can be selected by clicking on it, When you click on the border, the reside handles surround the object in a rectangular shape as shown in Figure 3.23

GroupingObjects

Sometimes you need to move or copy and paste all the objects that  you have drawn simultaneously to a new location. In this canes, you will have to select individual objects and perform the necessary tasks.

You can also select multiple objects simultaneously by grouping them. Once the objects are grouped, all these objects are treated as one object, You can move and copy all the object simultaneously.  

The steps to select multiple objects are:

1.     Press and hold down the Shift key and then click on each object you want to select The resize handles are displayed around each object you select as shown in Figure 3.3

2.     Release the Shift key after selecting all the objects.

If you select an object by mistake and you want to remove it form the selection, continues holding down the Shift key while you click on the same object again. PowerPoint removes the object form the selection.

The steps to group all the objects are:

1.     Click on the right mouse button

The Shortcut menu is displayed.

2.     Select the Group option from the Grouping option of the Shortcut menu All the selected objects are grouped.

 

Using Format painter

Consider a situation in which you have formatted a side by changing the font properties like style and size of the text and slide color scheme, Now you want to apply the same formatting to another slide, In this case, you have to select the text again and apply the same formatting . Instead of this you can use a feature called Format painter.

Format painter button is used to copy the font properties like style, size and look of the text to another place or apply the color scheme of one slide to another.

The steps to copy the style and look of the text  of a slide to one or more slides(s) are:

1.     Select the text that has the font properties, which you want to copy

2.     Click on the Format Painter button on the Standard toolbar (refer Figure 2.17)

The punter shape changes to a paintbrush.

3.     Select the text to which you want to apply those font properties

The font properties are copied to the selected text.

The Steps to apply the color scheme of one slide to another are:

1.     Select the Slide Sorter option from the View menu

2.     Select the slide whose color scheme you want to copy

3.     Click on the Format painter button once if you want to apply the color scheme to only one slide

4.     Double click on the Format painter button if you want to apply the color scheme to more than one slides (reform Figures 2.20)

The pointer shape changes toa paintbrush.

5.     Click on the slide to which you want to apply  the color scheme. If you have double clicked the Format painter button, you can click as many slides as you want as the pointer shape will remain the same.

6.     If you had double clicked the Format painter button, press Esc after you have finished copying the style .

The color scheme is copied to selected slide(s)

Summary :

*The Slide sorter view gives you a miniature picture of each slide *The Outline view displays the text of multiple slides in the outline form, The Outline View presents the contents in  a list. This helps you to see the flow for ideas and how the presentation is building up. You do not have to navigate through each slide individually.

*In case you want to increase the indent level of the bulleted text, you will need to use the promote button on the Outlining toolbar.

*In case you want to decrease the indent level of the bulleted text, you will need to use the Demotes button on the Outlining toolbar.

*A slide Maser is a special slides, which is used to define the formatting for all the slides in a presentation. If you want a pictured or some text to appear on every slide, you can add it to the Slides Master.

Working with Objects

Objectives

At the end of this chapter, you will be able to :

PDraw objects

PUse the text box

PChange the appearance of the objects

PUse the ClipArt Gallery

PWork with tables

Puse the office Clipboard 

PImport text from word

PInsert slides form one presentation into another